REPORTING SERVICES
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Compliance with legal regulations on periodic reporting is one of the most important and mandatory obligations for every business in Vietnam. Failure to comply, insufficient compliance or delay in compliance will result in very serious administrative penalties, even affecting the reputation and business operations of the business.
Thuy Ngoc Law Firm is proud to provide Comprehensive Reporting Services, helping businesses eliminate all worries about legal procedures and focus fully on business development goals.
1-WHAT IS REPORTING SERVICE?
Reporting services are the performance of tasks related to the preparation, declaration, submission and explanation of periodic or ad hoc reports as required by competent state agencies (such as the Tax Department, Department of Finance and Accounting, Department of Industry and Trade, Department of Home Affairs, Industrial Park Management Board, etc.).
This service ensures that business reports are accurate, complete and timely in accordance with current laws.
2- BENEFITS OF USING THUY NGOC LAW'S REPORTING SERVICE
Choosing Thuy Ngoc Law to fulfill reporting obligations, businesses will receive the following outstanding benefits:
a) Cost & Time Optimization
Instead of recruiting and maintaining a dedicated department, you only need to pay a reasonable service fee, saving significant time in tracking changing regulations.
b) Minimizing Legal Risks
We ensure that reports are prepared and submitted in compliance with 100% legal regulations on deadlines, forms and content, helping businesses avoid fines due to late submission or errors.
c) Data Security & Privacy
All customer information and records are kept absolutely confidential and processed by a team of experienced experts with in-depth knowledge of Accounting Law, Tax Law and other specialized laws.
d) Help businesses focus on core business
Businesses can completely trust us to handle complex reporting tasks so they can focus resources on production and business activities.
e) Professional Explanation Support
Thuy Ngoc Law is ready to represent or support businesses in explaining to state agencies when there is a request for inspection or examination related to submitted reports.
3-WHAT TYPES OF REPORTS ARE ENTERPRISES IN VIETNAM REQUIRED TO MAKE?
Depending on the type of business and field of operation, businesses in Vietnam must carry out many types of periodic reports, including:
3.1. Tax reporting
- Monthly/Quarterly Value Added Tax (VAT) reporting;
- Quarterly/Annual corporate income tax report;
- Quarterly/Annual personal income tax report;
- Annual tax settlement report.
3.1. Accounting reports
- Monthly accounting records;
- Quarterly/Annual financial reports;
3.3. Report on progress of investment project implementation (applicable to enterprises with investment registration certificate)
- Quarterly report on investment project implementation status;
- Annual report on investment project implementation status.
3.4. Investment project monitoring and evaluation report (applicable to enterprises with investment registration certificates)
- 6-month investment project monitoring and evaluation report;
- Investment project monitoring and evaluation report of the Year.
- Report on monitoring and evaluating investment projects when there are changes to the project.
3.5.Report on goods trading activities and activities directly related to goods trading of foreign-invested enterprises
- Annual report;
3.6.Report on labor usage situation
- Report on labor usage situation every 6 months and annually;
- Report on the situation of foreign labor use every 6 months and annually;
3.7.Report on deferred purchase, report on foreign loans
- Monthly foreign installment purchase report.
- Monthly report on short-term foreign loans.
3.8. Annual performance report (Representative office of foreign company operating in Vietnam)
3.9. Other specialized reports
4-WHY DO ENTERPRISES IN VIETNAM MUST FULFILL REPORTING OBLIGATIONS?
Reporting is a mandatory legal obligation stipulated in the Accounting Law, Tax Law, Enterprise Law, Investment Law, Labor Law and other guiding documents. All businesses, regardless of size, must comply.
Failure to comply with reporting obligations as required not only reduces the reputation of the enterprise but also leads to very severe administrative sanctions. In addition to the consequences of having to make additional reports, depending on the type of report, the enterprise may be subject to the following penalties:
4.2. Fines
PENALTIES FOR VIOLATIONS OF TAX REPORTING OBLIGATIONS
Fines range from VND 4,000,000 to VND 50,000,000 depending on the type of report.
PENALTIES FOR VIOLATIONS OF OBLIGATIONS IN ACCOUNTING BOOKS AND FINANCIAL REPORTING
Fines range from VND 3,000,000 to VND 30,000,000 depending on the type of report.
PENALTIES FOR VIOLATIONS OF INVESTMENT REPORTING OBLIGATIONS, INVESTMENT MONITORING AND EVALUATION REPORTS (for FDI enterprises)
A fine of between VND 20,000,000 and VND 30,000,000 shall be imposed for failure to periodically report on investment activities or to periodically report on investment monitoring and evaluation.
PENALTIES FOR VIOLATIONS OF REPORTING OBLIGATIONS ON FOREIGN LOANS AND DEBT PAYMENT
Fines range from VND 10,000,000 to VND 20,000,000 depending on the type of report.
PENALTIES FOR VIOLATIONS OF LABOR REPORTING OBLIGATIONS
Fine from 1,000,000 VND to 3,000,000 VND.
4.2. In addition to being fined, businesses may also be subject to:
Suspension or revocation of business license;
No new licenses or renewals of existing licenses may be granted;
Impact on the transfer of profits abroad (for FDI enterprises).
Placed on legal risk watch list.
5- WHO IS THE REPORTING SERVICE SUITABLE FOR?
Luat Thuy Ngoc's professional reporting service is the ideal solution for:
5.1. Newly established enterprises
No accounting staff or in the process of completing the accounting system, need immediate support to comply with initial reports.
5.2. Small and Medium Enterprises (SMEs)
Want to optimize costs, do not want to hire accounting staff or maintain a complex accounting system but still need to ensure legality.
5.3. Large Enterprises & FDI
Need a professional law partner to review important reports or represent you in government agencies.
5.4. Representative offices and branches of foreign companies in Vietnam
Want to optimize costs, do not want to hire accounting staff or maintain a complex accounting system but still need to ensure legality.
5.5. Enterprises Facing Difficulties with Tax/Audit:
Have been or are at risk of being penalized due to errors in submitted reports, need to review and adjust promptly.
6-WHAT DOES THUY NGOC LAW FIRM'S REPORTING SERVICE INCLUDE?
Reporting services of Thuy Ngoc Law Company Limited include:
6.1. Obligation Consulting and Analysis
Review and accurately identify required reports and submission deadlines according to the type and industry of the enterprise.
6.2.Data Collection and Processing
Guide customers to prepare documents, invoices, and necessary information.
6.3.Create Detailed Report
Prepare monthly/quarterly VAT, personal income tax and corporate income tax declarations.
Prepare annual Financial Statements in accordance with Vietnamese Accounting Standards (VAS) or as required.
Prepare labor reports and periodic statistics.
Prepare investment reports.
Prepare specialized reports (if any).
6.4. Submit Reports on Time
Submit reports online or directly to the competent authority.
6.5.Handover and Storage
Hand over all submitted documents and guide businesses to store documents according to regulations.
6.6. Explanation Support
Support businesses in working and explaining to tax authorities and specialized agencies during inspections and audits.
7- WHAT ARE THE REPORTING SERVICE PACKAGES AT THUY NGOC LAW?
7.1- Basic Package (Tax Reporting/Quarterly)
Features: Focus on performing VAT, personal income tax reports, and quarterly invoice usage.
Suitable for: Small businesses with few transactions.
7.2.Comprehensive Package (Annual Report)
Features: Includes Basic package, plus Bookkeeping, Annual Financial Report, Annual Tax Finalization Report, Labor Report, Statistics.
Suitable For: Small, medium and large businesses that need to resolve year-end obligations in a comprehensive package.
7.3.Review & Optimization Package
Features: For businesses that already have an accounting department, need Thuy Ngoc Law to review legality, correct errors, and advise on tax optimization before filing.
Suitable For: Large businesses, or businesses preparing for tax audits/inspections.
7.4.Special Package (FDI/Investment)
Features: Conduct investment and project related reports (Quarterly/Annual reports on project implementation status)
Suitable For: Foreign Direct Investment (FDI) Enterprises.
8-REPORTING SERVICE FEE
Reporting service fees are calculated based on a combination of the following factors:
a) Business Size
Expressed through revenue, number of employees, investment capital.
b) Number of Transactions
Expressed through the number of output and input invoices.
c) Level of Complexity
Enterprises with foreign investment capital, complex import-export and related transactions often have higher fees due to deeper expertise requirements.
c) Scope of Service
Depending on the service package selected (Tax reporting only or including Accounting Books, Financial Reports, Investment, Labor, Statistics, Trade, Accountability Support, etc.)
Please contact us directly for detailed advice and the most accurate quote for your business.
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9- WHAT DOCUMENTS AND INFORMATION DO CUSTOMERS NEED TO PROVIDE TO MAKE A REPORT?
For the reporting service to be performed quickly and accurately, customers need to provide the following basic information and documents (depending on the type of report):
- Certificate of Business Registration;
- Investment registration certificate;
- Documents on input and output invoices that have arisen during the reporting period.
- Information about the accounting system in use (deduction/direct method, bookkeeping form).
- Bank statements/Cash related to transactions.
- Information on personnel situation (Labor contract, Payroll).
- Reports/declarations of the previous period (if any).
Any other documents or decisions relevant to reporting obligations (e.g. Business License).
10- WHAT IS THE PROCESS OF IMPLEMENTING THE REPORTING SERVICE OF THUY NGOC LAW?
Thuy Ngoc Law Firm LLC has built a professional and transparent 5-step process to ensure that services are performed quickly, accurately and in compliance with the law:
Step 1: Receive request and initial consultation
Receive business information and the type of report to be made.
Preliminary advice on legal obligations, payment deadlines and service fees.
Step 2: Sign service contract
Both parties agree on the scope of work and cost.
Thuy Ngoc issues official legal service contract.
Step 3: Collect data and documents
Guide customers to prepare necessary documents.
Check and review documents to ensure validity.
Step 4: Draft and submit report
Prepare report content according to the form.
Check for logic, legality, and compare with actual data.
Business representatives submit reports to competent authorities.
Step 5: Deliver results and provide after-sales support
Hand over backup copies of reports and electronic receipts.
Periodically update the next reporting obligations for the business.
Advice and support in case of verification or supplementary requests from regulatory agencies.
11-WHY DO YOU CHOOSE THE REPORTING SERVICE OF THUY NGOC LAW FIRM?
With the motto "Solid legal - Successful business", Thuy Ngoc Law commits:
11.1. Extensive expertise
A team of lawyers, accounting, tax and investment specialists with more than 10 years of experience in the field of corporate law and foreign investment.
The perfect combination of in-depth legal knowledge and practical experience in accounting and taxation.
11.2. Absolute compliance with the law
All reports are checked according to the latest legal regulations of Vietnam and instructions of agencies such as the Ministry of Finance, Tax Department, Department of Labor...
1 1.3. Reputation has been affirmed
Experience supporting hundreds of businesses in compliance and resolving complex legal issues.
11.4. Absolute information security
Thuy Ngoc applies a strict internal data management mechanism, ensuring the safety of business records in all cases.
11.5. Bilingual support Vietnamese - English
Suitable for foreign invested enterprises, helping to effectively communicate information with the parent company.
11.6. Additional Value
Not only do we make reports, we also advise on tax, financial and contract solutions to optimize business operations.
Let Thuy Ngoc Law become your trusted legal partner, helping your business fulfill its reporting obligations perfectly.
Conclude
Corporate reporting services are an important part of legal compliance in Vietnam.
With experience, expertise and reputation, Thuy Ngoc Law Firm is a reliable partner helping businesses ensure legal obligations, reduce risks and maintain a transparent image in all investment and business activities.
12-ANSWERS TO SOME QUESTIONS RELATED TO REPORTING SERVICES IN VIETNAM
Question 1: What types of mandatory reports do businesses in Vietnam need to perform?
Reply
The main mandatory reports include: Tax Reports (VAT, CIT, PIT quarterly/monthly), Annual Financial Reports (FS), Annual Tax Finalization (CIT, PIT) and Annual Statistical Reports.
In addition to the above main types of reports, depending on the characteristics of the enterprise, other specific reports must also be reported.
Question 2. Can I submit a report late?
Reply
Maybe, but subject to administrative fines and administrative violations.
Question 3. Should the report be submitted in English or Vietnamese?
Reply
Submit in Vietnamese; In case of bilingualism, Thuy Ngoc will support legal translation.
Question 4. Can a third party be authorized to submit the report?
Reply
Yes. Thuy Ngoc is usually legally authorized to file on behalf of businesses.
Question 5. What should be prepared when making the first investment report ?
Reply
Provide investment licenses, financial reports, revenue figures, labor, investment capital.
Question 6. Can financial statements replace investment reports?
Reply
No, the two types of reports serve different purposes.
Question 7. Does Thuy Ngoc support newly established foreign enterprises?
Reply
Yes, from the investment registration stage to annual performance reporting.
Question 8. If the report is incorrect, can it be corrected?
Reply
Yes, but a written explanation must be made and submitted according to the instructions of the management agency.
Question 9. Does the report need to be stamped?
Reply
Yes, except in the case of online submission via an electronically authenticated system.
Question 10. Does Thuy Ngoc Law provide automatic periodic reporting services?
Reply
Yes. For customers signing annual contracts, Thuy Ngoc automatically reminds them of schedules and processes reports on time.
Question 11. Can I contract reporting services from abroad ?
Reply
Absolutely. Thuy Ngoc Law supports electronic signing and online payment, suitable for FDI enterprises.
Question 12: Are FDI enterprises required to submit investment reports?
Reply
Yes. Investment reporting is a mandatory obligation under the Investment Law, and must be submitted quarterly and annually.
Question 13: When is the deadline for submitting the annual Financial Report (FS)?
Reply
The deadline for submitting Financial Statements and Annual Tax Finalization is 90 days from the end of the calendar year or fiscal year (usually before March 31 of the following year).
Question 14: If the tax return is late, what is the fine?
Reply
According to regulations, the fine for late tax declaration is from 2,000,000 to 25,000,000 VND. Depending on the time of late submission.
Question 15: Do businesses need to declare VAT monthly or quarterly?
Reply
Enterprises with revenue of the previous year exceeding 50 billion VND must declare monthly. Enterprises with revenue of 50 billion VND or less can choose to declare quarterly.
Question 16: What is the fine for not submitting an Investment Report to the Department of Finance?
Reply
According to regulations, failure to comply with the investment activity reporting regime may be subject to a fine of between VND 30,000,000 and VND 50,000,000.
Question 17: What reports do FDI enterprises engaged in the purchase and sale of goods need to submit to the Department of Industry and Trade?
Reply
Reports on the situation of trading activities of goods and activities directly related to trading of goods must be submitted, usually annually (before January 31 of the following year).
Question 18. How many times a year is the labor report made?
Reply
Twice a year, in May and November.
Question 19. Is environmental reporting mandatory?
Reply
Yes, if the business is in the list of industries with risk of pollution or uses special raw materials.
Question 20. Does a representative office have to make a report?
Reply
Yes, annual activity reports must be submitted to the Department of Industry and Trade.
Please contact us directly for detailed advice and the most accurate quote for your business.
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Thuy Ngoc Law will meet your requirements professionally, prestigiously and effectively.
