WORK PERMIT APPLICATION SERVICE FOR FOREIGNERS WORKING IN VIETNAM

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INDEX
1	What is work permit application service?
2	Duration of work permit?
3	Why do foreigners working in Vietnam need a work permit?
4	Tasks Thuy Ngoc Law Firm will perform when applying for a work permit?
5	Service fees and processing time to apply for work permit of Thuy Ngoc Law Firm?
6	Procedure of performing work permit application service at Thuy Ngoc Law Firm?
7	Which foreigners must apply for a work permit in Vietnam?
8	Job positions of foreign workers working in Vietnam
9	Conditions for foreigners to be granted a work permit in Vietnam?
10	Documents required for applying for a work permit in Vietnam?
11	Why do you choose the work permit application service of Thuy Ngoc Law Firm?
12	Answers to some questions related to work permit application service in Vietnam

1. WHAT IS WORK PERMIT APPLICATION SERVICE?

Work permit application service is a service that supports foreigners and businesses employing foreign workers to carry out legal procedures to apply for, extend, reissue or apply for exemption from Work Permit in Vietnam.

Work permit is a mandatory legal document that allows foreigners to work legally in Vietnam.

2. DURATION OF WORK PERMIT?

New issuance period: Work permits are issued for a maximum period of 02 years.

Renewal period: Work permit can only be renewed once for a maximum period of 02 years.

In total, a foreign worker can work continuously in Vietnam on the same permit (new and renewed) for a maximum of 4 years. After this period, if the enterprise wants to continue working, it must re-issue or renew another work permit.

3. WHY DO FOREIGNERS WORKING IN VIETNAM NEED A WORK PERMIT?

Foreigners need to apply for a work permit in Vietnam for the following main reasons:

a) Mandatory legal requirements

According to Vietnamese law, foreign workers working in Vietnam (except in exempted cases) must have a work permit. If they do not have one, they will be considered working illegally.

b) Avoid administrative penalties

Foreign workers working without permission may be deported from Vietnam.

Businesses employing foreign workers without a license can be fined heavily, affecting their reputation and business operations.

c) Work permit is the basis for applying for Visa and Temporary Residence Card

A work permit is a necessary condition for foreign workers to apply for a Visa and long-term temporary residence card, thereby being able to live and work stably in Vietnam.

d) Protect the rights of workers and businesses

Work permits help ensure the legal rights of employees (salary, benefits, contracts, etc.), and help businesses feel secure when employing foreign workers.

4. TASKS THUY NGOC LAW FIRM WILL PERFORM WHEN APPLYING FOR A WORK PERMIT?

At each step of the work, Thuy Ngoc Law Firm will perform the following tasks:

- Advise customers to prepare necessary information and documents.

- Draft documents based on information provided by customers.

- Send documents to customers for review

- Complete the application and send it to the customer for signature.

- Submit application to competent authorities on behalf of clients

- Get results from the competent authority.

5. SERVICE FEES AND PROCESSING TIME TO APPLY FOR WORK PERMIT OF THUY NGOC LAW FIRM?

You can refer to the service fee schedule as follows:

No	Services	Completion time (working day)	Fee/person/ VND
1	Carry out procedures for applying for a work permit	10 - 15	15.000.000
2	Carry out procedures to apply for a work visa	05 - 10	8.000.000
3	Carry out procedures to apply for a temporary residence card	05 - 10	12.000.000

This service fee schedule is for reference only. Please contact us for a detailed quote.

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6. PROCEDURE OF PERFORMING WORK PERMIT APPLICATION SERVICE AT THUY NGOC LAW FIRM?

Step 1: Lawyers advise and answer clients on cases related to foreigners working in Vietnam

Customers contact us online or in person to receive guidance on documents and prepare documents with the simplest procedures for each case of applying for a work permit.

Step 2: Prepare application for work permit for foreigners and send it to us

Our lawyers and experts will guide foreigners and employers in detail to prepare all necessary documents according to current regulations. At the same time, we will prepare a complete set of documents for work permit application and send it to the enterprise for signature and stamping according to regulations.

After customers have fully prepared, send them to us directly or via express delivery.

Step 3: Submit application and explanation to labor management agency

After receiving the complete application, we will submit the application under the authorization of the enterprise to the Labor Management Agency.

In case of need to explain related issues, our lawyers or experts will carry out the necessary explanation procedures regarding the enterprise's use of foreign workers.

Step 4: Get a work permit

Customers receive work permit results and pay the remaining service fee. In this step, we will issue customers an invoice according to regulations.

Customers can receive results directly at our office or we will deliver them to their home.

7. WHICH FOREIGNERS MUST APPLY FOR A WORK PERMIT IN VIETNAM?

Except for exempted cases, foreign workers entering Vietnam to work in one of the following forms must apply for a work permit. Basically, the subjects that must apply for a Work Permit include:

a) Performance of labor contracts;

b) Internal transfer within the enterprise;

c) Implement economic and social contracts or agreements;

d) Contractual service provider;

d) Offering services;

e) Volunteers;

g) Person responsible for establishing a commercial presence;

h) Being transferred from an agency, organization or enterprise abroad to work in Vietnam, except in cases of internal transfer within the enterprise;

i) Participate in implementing bidding packages and projects in Vietnam;

k) Relatives of members of foreign representative agencies in Vietnam are allowed to work in Vietnam according to the provisions of international treaties to which the Socialist Republic of Vietnam is a member;

l) Chairman of the Board of Directors, member of the Board of Directors of a joint stock company, owner, member of a limited liability company with a capital contribution value of less than 3 billion VND;

m) Implement labor contracts with foreign diplomatic missions and foreign organizations in Vietnam.

INDEX
1	What is a work permit?
2	Duration of work permit?
3	Why do foreigners working in Vietnam need a work permit?
4	Tasks Thuy Ngoc Law Firm will perform when applying for a work permit?
5	Service fees and processing time to apply for work permit of Thuy Ngoc Law Firm?
6	Procedure of performing work permit application service at Thuy Ngoc Law Firm?
7	Which foreigners must apply for a work permit in Vietnam?
8	Job positions of foreign workers working in Vietnam
9	Conditions for foreigners to be granted a work permit in Vietnam?
10	Documents required for applying for a work permit in Vietnam?
11	Why do you choose the work permit application service of Thuy Ngoc Law Firm?
12	Answers to some questions related to work permit application service in Vietnam

8. JOB POSITIONS OF FOREIGN WORKERS WORKING IN VIETNAM

According to the provisions of Vietnamese Labor Law, foreign workers are only allowed to work in Vietnam when taking on certain job positions, suitable to their expertise, experience and labor needs of the enterprise, including:

a) Manager

A manager is a person who manages an enterprise according to the provisions of Vietnamese law or is the head or deputy head of an agency or organization according to the provisions of law.

b) Executive Director

Belong to one of the following cases

Head of branch, representative office or business location of the enterprise;

The person who heads and directly manages a field of an agency, organization, or enterprise and has at least 3 years of experience in the field relevant to the job position that the foreign worker is expected to work in Vietnam.

c) Experts

Belong to one of the following cases:

Have a university degree or equivalent and at least 2 years of work experience suitable for the job position that the foreign worker is expected to work in Vietnam;

Have a university degree or higher in the major they are trained in and have at least 1 year of experience suitable for the job position that the foreign worker is expected to work in Vietnam for experts working in the fields of finance, science, technology, innovation, national digital transformation or priority fields for socio-economic development as determined by ministries, ministerial-level agencies, provincial People's Committees or according to cooperation agreements of the Government of Vietnam.

d) Technical workers

Belong to one of the following cases:

Have been trained for at least 1 year and have at least 2 years of experience suitable for the job position that the foreign worker is expected to work in Vietnam;

Have at least 3 years of work experience relevant to the job position that the foreign worker is expected to work in Vietnam.

9. CONDITIONS FOR FOREIGNERS TO BE GRANTED A WORK PERMIT IN VIETNAM?

In order to be considered and granted a Work Permit by the competent authority of Vietnam, foreigners must fully meet the following conditions:

a) Have full civil act capacity

18 years or older.

Have full civil act capacity according to the provisions of law.

b) Have appropriate professional qualifications and experience

Foreigners with degrees, professional certificates, and work experience appropriate to the job position expected to work in Vietnam.

c) Good health

Have good health suitable for job requirements (Proven by a Health Certificate issued by a competent health authority).

d) No criminal record

Not being a person who is serving a sentence, has not had his/her criminal record cleared or is being prosecuted for criminal liability according to the provisions of Vietnamese law and foreign law (Proven by a Judicial Record).

e) Having a business/organization in Vietnam as a sponsor

Foreigners are only granted a Work Permit when a business, organization or investor in Vietnam sponsors and submits an application for a permit.

g) Not in cases of being banned from entering or working in Vietnam

For example, for security, defense or previous violations of the law.

Thus, to be granted a Work Permit, foreigners not only need professional qualifications and good health but also need to have a legal employer/organization in Vietnam to sponsor them. This is an important basis to help foreign workers work in Vietnam legally and sustainably.

10. DOCUMENTS REQUIRED FOR APPLYING FOR A WORK PERMIT IN VIETNAM?

When applying for a Work Permit for a foreigner in Vietnam, the business and the employee must prepare all the required documents according to Vietnamese law. The required documents usually include:

a) Health certificate

Issued by a qualified medical facility in Vietnam within 12 months from the date of application submission.

b) Criminal Record Certificate.

Issued in Vietnam (if residing) or abroad.

Deadline within 06 months from the date of application submission.

c) Degree, professional certificate or certificate of experience

College degree, vocational certificate, or work experience certificate.

d) Labor contract or appointment document

Signed by Vietnamese enterprise or assignment document (in case of internal transfer within the enterprise).

g) Portrait photo

02 color photos (size 4 cm x 6 cm, white background, face looking straight, bare head, no glasses).

h) Other relevant documents (if any)

Investment registration certificate, business registration certificate of the guaranteeing enterprise.

Document approving the need to use foreign labor issued by a state agency.

Note: Documents issued by foreign countries (such as degrees, criminal records, health certificates) usually must be consular legalized and notarized translated into Vietnamese before submission.

11. WHY DO YOU CHOOSE THE WORK PERMIT APPLICATION SERVICE OF THUY NGOC LAW FIRM?

a) In-depth legal expertise, ensuring compliance with the law

With deep understanding of the law and practical experience, Thuy Ngoc Law Firm believes in helping clients resolve all legal problems in the most optimal way.

The team of lawyers at Thuy Ngoc Kaw Firm has many years of experience in the fields of investment consulting, immigration, residence, and labor.

Understand the Vietnamese legal system, ensure license application documents are prepared in accordance with regulations, avoiding legal risks.

b) Dedicated consulting, solutions suitable for each case

Each profile is consulted and processed separately, suitable to the needs of each investor and customer.

Support from company establishment, work permit application, visa application, temporary residence card, long-term legal advice.

c) Fast, transparent and clear processing

Thuy Ngoc Law adheres to the principles of honesty, transparency and ethics in all legal activities.

Clear working process, with full contract, quotation and invoice.

Committed to progress and results, always update the status of the application for customers.

d) All-in-one service, saving time and costs

Services include:

- Legal advice;

- Prepare documents,

- Translation, notarization;

- Consular legalization;

- Submit and receive results

- Customers do not have to travel a lot or handle complicated procedures themselves.

e) Put customer interests first

Thuy Ngoc Law Firm always puts the interests of clients first, dedicated and thoughtful in all legal advice and support.

g) Diverse legal services

In addition to services related to work permits and residence (such as temporary residence cards), Thuy Ngoc Law also provides many other legal services such as legal advice, contract advice, establishment of representative offices of foreign companies, investment procedures, company establishment, tax accounting, intellectual property, settlement of civil, criminal, real estate disputes, etc. This shows that they have extensive knowledge and experience in many areas of law.

h) Commitment to long-term legal support

Not only applying for work permits, visas, and temporary residence cards once, Thuy Ngoc Law aims to accompany customers long-term.

Support consulting on corporate legal issues, tax, accounting, contracts, labor, dispute resolution...

12. ANSWERS TO SOME QUESTIONS RELATED TO WORK PERMIT APPLICATION SERVICE IN VIETNAM

Question 1: How long is the Work Permit valid for?

Answer

The maximum term is 02 years and can be extended 01 more time, not exceeding 02 years.

Question 2: What factors does the duration of a Work Permit depend on?

Answer

The term for issuing a new Work Permit (GPLĐ) for foreigners in Vietnam is determined based on many factors, but must not exceed 02 years:

The term of the Labor Contract expected to be signed between the foreign employee and the employer in Vietnam.

Duration of the document of the foreign side sending foreign workers to work in Vietnam.

Term of contract or agreement signed between Vietnamese and foreign partners (for example, trade contract, service contract, or cooperation agreement).

Term of contract or service provision agreement signed between Vietnamese and foreign partners.

The validity period of the Business License of an enterprise, organization or document of a competent authority on the establishment or permission to operate of that enterprise, agency or organization.

Question 3: Do foreign workers who are not required to apply for a Work Permit need to follow any procedures?

Answer

Foreign workers who are not required to apply for a Work Permit must complete the procedure to confirm that they are not required to apply for a Work Permit.

However, in some cases, it is not necessary to carry out procedures to confirm that foreign workers are not subject to work permits, but they still have to report to the competent authority the following information: Full name, age, nationality, passport number, name of foreign employer, start date and end date of work.

Question 4: How long does it take to get a Work Permit?

Answer

Average time is 15 - 20 working days if the application is valid.

Question 5: What is the penalty for businesses employing foreign workers without a work permit?

Answer

Can be fined from 30 million to 75 million VND depending on the level of violation, and forced termination of labor contract.

Question 6: How will foreign workers without a Work Permit be handled?

Answer

May be subject to administrative penalties and deportation from Vietnam.

Question 7: Do owners and members of a limited liability company with a capital contribution value of over 3 billion VND need to apply for a work permit?

Answer

Not.

Owners and members of a limited liability company with a capital contribution value of over 3 billion VND do not have to apply for a license, but instead only have to report to the competent Vietnamese authority.

Question 8: Are owners and members of a limited liability company with a capital contribution value of less than 3 billion VND required to apply for a work permit?

Answer

Yes

Owners and members of a limited liability company with a capital contribution value of less than 3 billion VND are required to apply for a work permit.

Question 9: What support can Thuy Ngoc Law Firm provide when applying for a Work Permit?

Answer

Consulting on conditions, preparing documents, translating, legalizing, submitting documents, monitoring progress and receiving results on behalf of customers.

Question 10: Do foreigners working short-term (less than 03 months) need a Work Permit?

Answer

No need, but must notify foreign workers to the Department of Labor, War Invalids and Social Affairs.

Question 11: Can work permits be transferred between businesses?

Answer

Not.

When changing companies, employees need to apply for a new Work Permit.

Question 12: What should I do if my Work Permit is lost?

Answer

Employees or businesses need to notify and apply for re-issuance of Work Permit.

Question 13: Cases of re-issuance of work permit?

Answer

1. A valid work permit is lost or damaged and cannot be used.

2. Change one of the contents stated in the valid work permit: full name; nationality; passport number; change the name of the employer without changing the employer's identification number.

Question 14: Is it necessary to consularize foreign documents?

Answer

Yes. Diplomas, certificates and documents issued abroad must be consular legalized and notarized into Vietnamese.

Question 15: Why should you use the Work Permit application service of Thuy Ngoc Law Firm?

Answer

Because Thuy Ngoc has a team of experienced lawyers, knowledgeable about the law, quick procedures, transparent costs and full support from A to Z.

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